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 How to Setup an Accounting Interface

The procedure to create an Accounting Interface is listed below.

Procedure to Establish an Accounting Interface 

  • Retrieve the Chart of Accounts
  • While in Focus Setup, select Miscellaneous>Accounting Interfaces
  • Select Line 1 in the Accounting Interface Window
  • Select the appropriate Sales Type for the account
  • Enter the Quick Books account number into the Account Number field. Note: The Account Number entered is case-sensitive and must match the account number exactly.
  • Repeat the process for the necessary Sales Types to complete the GL entry.
    Example 1 Accounting Interface Setup The following example is used when Item and Subtotal Discounts are used. The Report Group Discounts are added back into the Report Group Sales to calculate a gross dollar amount and then the Discount is debited for the entry.
    1
    Sales/Food
    Sales-Food
    Credit
    2
    Sales/Liquor
    Sales-Liquor
    Credit
    3
    Sales/Beer
    Sales-Beer
    Credit
    4
    Sales/Wine
    Sales-Wine
    Credit
    5
    Payments/Visa
    Payments-Visa
    Debit
    6
    Payments/MasterCard
    Payments -MasterCard
    Debit
    7
    Payments/Amex
    Payments -Amex
    Debit
    8
    Sales/Food
    RG Discs.-Food
    Credit
    9
    Sales/Liquor
    RG Discs.-Liquor
    Credit
    10
    Sales/Beer
    RG Discs.-Beer
    Credit
    11
    Sales/Wine
    RG Discs.-Wine
    Credit
    12
    Bar Comp
    Discounts-Bar Comp
    Debit
    13
    Manager Meal
    Discounts– Manager Meal
    Debit
    14
    15% Discount
    Discounts– 15% Discount
    Debit
    15
    Manager Comp
    Discounts– Manager Comp
    Debit
    16
    Paidouts
    Paidouts-Misc
    Debit
    17
    Paidins
    Paidins-Misc
    Credit
    18
    Gift Cards Sold
    Gift Cards
    Credit
    19
    Net Cash
    Net Cash
    Debit
    20
    Tip Fee
    Tip Fee
    Credit
    21
    Refunds
    Refunds
    Debit
    22
    Sales Tax
    Taxes – Food Tax
    Credit